Military Personnel Records:
Older military personnel records (generally prior to WWI, depending on the service branch) are on file at the National Archives and Records Administration, Old Military and Civil Records Branch (NWCTB), Washington, DC 20408.
Approximately 16-18 million Official Military Personnel Files pertaining to certain Army and Air Force service members were destroyed in a disastrous fire at NPRC (MPR) in 1973. Alternate record sources are used to reconstruct basic service information destroyed in the fire.
Most Official Military Personnel Files at the National Personnel Records Center (NPRC) prior to 1992 contain both personnel and active duty health records. Health records cover outpatient, dental, and mental health treatment which a former member received while in the military service. Health records documents include induction and separation physical examinations, and routine medical care (doctor/dental visits, lab tests, etc.) when the patient was not admitted to a hospital.
In comparison, clinical (hospital inpatient) records are NOT filed with the health records but are generally retired to NPRC (MPR) by the hospital or facility which created them. Other medical records which would not be included are Department of Veterans Affairs (VA) records, or records for service after 1992 (detailed below).
The practice of filing health records with the personnel record portion has been discontinued. In 1992, the Army began retiring most of its former members’ health records to the Department of Veterans Affairs (VA). The other services made this change on the dates shown below:
|
Branch
|
Status
|
Health Record To VA
|
|
Army
|
Discharged, retired, or separated from any component
|
October 16, 1992
|
|
Air Force
|
Discharged, retired, or separated from Active Duty Discharged or retired from Reserves or National Guard
|
May 1, 1994 June 1, 1994
|
|
Navy
|
Discharged, retired, or separated from any component
|
January 31, 1994
|
|
Marine Corps
|
Discharged, retired, or separated from any component
|
May 1, 1994
|
|
Coast Guard
|
Discharged, retired, or separated from Active Duty -- Reservists with 90 days active duty for training
|
April 1, 1998
|
After the dates shown on the chart above, the Department of Veterans Affairs (VA), Records Management Center , St. Louis, MO, maintains the active duty health records or manages their whereabouts when on loan within the VA. Call the VA toll free number at 1-800-827-1000 to identify the current location of specific health records and to find out how to obtain releasable documents or information.
Filing Medical Claims
Veterans who plan to file a claim for medical benefits with the Department of Veterans Affairs (VA) do not need to request a copy of their military health record from NPRC (MPR). The original health records are provided by the Center when requested by the VA after the claim is filed. Many health records were lent to the Department of Veterans Affairs prior to the 1973 fire.
Veterans who filed a medical claim should contact the Department of Veterans Affairs (VA) in order to determine if their record is already on file. The VA Toll Free # is: 1-800-827-1000 and will connect the caller to the nearest VA office.
